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Business Summary

The heartbeat of your business is in the numbers, the employees, the customers, the transactions and all the other details of day-to-day business. How do you measure it all? How do you know where you are? Have we met our goals, or have we exceeded them?

The crown jewel of the Nextsoft system is the Business Management tools for summarizing the financial health of your business. These tools analyze financial ratios, cash flow, sales demographics, aged receivables, inventory turns, salesperson performance, customer volumes, fast moving items and the bottom line. 

Financial
Business Summary offers a top-down view of your business, starting with an in-depth analysis of your Balance Sheet—the fundamental basis of the business. In big business and public companies, analysts measure success in EPS, dividends, 12-month trailing earnings and ROI. Small business, while financially a very different environment, can still use financial ratios to measure the overall health of the business. 

When’s the last time your banker received complete financial ratios, statements and graphs outlining the health or liquidity of your business? Nextsoft Financials present this information in real-time, updated with every transaction entered. Totally automated and without manual intervention, a financial summary of your business is always waiting.

The Financial page includes a Balance Sheet with monthly, quarterly and annually comparisons, key financial ratios including Current, Quick, Debt to Equity, Debt to Assets and ROI. Each of these are also graphed over time to show the relative shift in financial position over time. 

Income
A detailed and summary Income Statement is presented on the Income page, showing revenues, expenses, and bottom line profit. The detailed view allows you to drill down and see the specific account details that makeup the Income Statement totals.

In addition, Gross Margin, Operating Margin and Net Margin are calculated for the current fiscal period. Overhead Ratio and Sales/Earnings Growth round out the sales analysis ratios.


A 12 month graph outlines month-over-month sales versus expenses and profit. Color coding makes viewing the graph intuitive, allowing you to outline important trends.

Cash Flow
Crisis in business is often related to cash flow, or a lack thereof. Managing cash flow is as important as managing sales and customers. This is where you free yourself from the bank. Leverage is a great thing, when used to expand your business. When you’re playing bank to your customers, however, then leverage is not an efficient position. 

The Cash flow page analyzes your Accounts Receivable and Accounts Payable, comparing due dates between these to calculate relative expected cash flow. In addition. Each is broken out into current, overdue, past due and delinquent, clearly color coding the results for easy interpretation of cash position.


How fast your customer pay you, as compared to how fast you pay your bills, determines the churn of your cash. AR turnover is compared to AP turnover, along with average days to pay, periodic growth and the overdue rate.

Inventory
The Inventory page analyzes top performers by quantity sold, and by total sales. In addition, overall inventory turn and periodic inventory value growth are calculated over the past several months.

Counting inventory on a frequent basis is one of the virtues of a sound system, and we encourage weekly counting of a portion of inventory for incremental reconciliation. The Error Rate shows the relative discrepancy between actual inventory and the computer count. The Error Rate allows you to monitor the amount of data entry errors or other shrinkages in your inventory, and fix mistakes in a timely manner.

Value and Cost Ratios show the value of inventory as a function of Assets and Expenses. A higher turnover usually results in a lower Value Ratio, and visa versa, indicating whether your inventory is consuming capital, and its relative liquidity.

Sales
Ever wonder who your top customers are in sales? How about top inventory items? In addition to these, the Sales page summarizes top sales people, departments, popular zip codes and highest volume states.


Sales demographics are fundamentally important to understanding the success of your marketing efforts, and the Sales page clearly outlines these results. Additional data includes current up-to-the-minute monthly sales, average sale amount, sales by day, periodic growth, return rate and warehouse and production open orders.

Service
What is your average sales per service call? How about the average number of calls per day, or sales per crew? All of this information, and more, is available in real-time at the Service page.

Sales are analyzed by call type, crew and date. Results include number of calls, average calls per day, and average sales per call.

Looking for peak day trends? A graph shows total calls per day over a 1, 3, 6 or 12 month period. 

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